Rolling over your account
The new year often requires some changes, updates, and clean up in your ClearPoint account to ensure your organization is set up for success in the year ahead! Below we’ve included our rollover to-do list, with helpful resources and articles to help you get the job done.
In This Article
Preserving Historical Information
Congratulations! You just completed a full year of tracking your organization’s strategy and performance. There were likely many successes and goals achieved, as well as areas identified that you may need to work on going forward. But no matter what, it’s important that all that hard work isn’t forgotten and that you can reference it if necessary. Luckily, there are several ways to preserve your historical information in ClearPoint.
- Duplicating a scorecard
- Duplicating a scorecard allows you to continue reporting on your current scorecards, while also maintaining a historical version, so that anyone who has access can view historical updates.
- Locking a scorecard
- If you create new scorecards each year, locking old scorecards would likely be the best method of preserving your historical data!
- Creating a briefing book template
- Generating a briefing book template
- Creating a published report template
- Create and access snapshots
- Snapshots allow you to preserve a copy of your entire account as a view-only archive, which can be helpful if you are planning on making widespread changes to your account! Only Administrators can view Snapshots.
Reporting Periods and Frequencies
Once your account has been cleaned up, setting up your reporting periods and frequencies for the new year is crucial as you continue inputting and reporting on data in the system. No need to stress though, the whole process takes less than 5 minutes and can be done by following the instructions below:
- Adding a reporting period
- To speed this up, we suggest adding multiple reporting periods. You can even copy and paste them in from the table provided in the article. Super easy!
- Add and edit reporting frequencies
- Period options
- Using Fiscal Years
- If you have set up ClearPoint calculations that include Fiscal Year aggregations, you’ll want to take a look at this article!
If the content of your strategic plan is changing at all during this time, it’s a good idea to review the structure of your account as well! For example, it may make sense to adjust the fields included on the detail pages of your strategic elements, create any new custom fields or remove those that will no longer be used, and set a new default layout to maintain uniformity for any new elements added during the year.
- Managing elements
- Editing detail page layouts
- Creating and using custom fields
- Set default detail page layouts for new strategic elements
- Changing the default series included in new measures
With the individual element detail pages organized and capturing the right information, updating summary report, briefing book, and HTML export templates should be a breeze! Review the help articles included below as you reflect on the story you are trying to tell and specific information you need to share.
An account is nothing without its users. They are responsible for inputting, analyzing, tracking, and reporting on your organization’s strategic information in ClearPoint. At the beginning of the new year, take some time to review user activity and make sure you are getting the most out of your user licenses!
- Exporting user access and user activity reports to identify inactive users
- Off-boarding users in ClearPoint so you can reassign licenses to others in your organization
- Review the user types in ClearPoint
- Adding and editing users
Reminders, Notifications, and Automation
As you reflect on the past year and everything you accomplished, there is no doubt that you are an extremely busy person who constantly has a full plate! Knowing this, ClearPoint is here to lighten your load with automatic notifications and reminder emails, scheduled data upload and report generation, and much more!
- Setting up a notification
- Notifications for your reporting process
- Automating your reporting process
- Creating and sending email reminders on a schedule
Check! Your rollover to-do list is complete, and you are more than ready to take on the new year. We can’t wait to see all the awesome things you accomplish!
We’d love to hear all about it so do not hesitate to reach out or direct questions to our Support Team at firstname.lastname@example.org!
Related Blog Articles & Resources
- Spring Cleaning eBook
- Strategic Plan Review
- How to Refresh Your Strategic Plan for the Next Fiscal Year
- New Year, New Strategic Management Process